About User Authentication

This section describes the user authentication and access control functions.

The user authentication and access control functions allow you to limit the functions available to each user. If access control is enabled, the user authentication is required before using this machine. If the authentication succeeds, only functions specified in advance can be used.

Your machine has the following two methods of user authentication.

  • PIN (personal identification number)

  • User name and password

You can control access to the machine, register a PIN (personal identification number) or a user name and password to each user in advance. You can register up to 5000 PINs and 5000 pairs of a user name and password.

If access control is enabled, according to the setting, the user must enter the PIN or the user name and password to log in to the machine.

Access control can be applied to the following functions.

  • Copying

  • Faxing

  • Scan to E-mail

  • Scan to USB Memory

  • Scan to Shared Folder

  • Printing

  • Printing from USB Memory

Note

The settings for fax transmission also apply to fax transmission from a computer.

To perform user authentication and access control, one of the following operations is required.