Use Encryption to Protect against Data Leaks

Say you want to scan and e-mail some personal data provided by customers, or print out employee payment details without other people seeing them. Because both cases involve important sensitive data, you need to pay careful attention to security so that the information is not leaked.

In this case, we recommend using the "Encrypted PDF" or "Encrypted Authentication Print" function.

The "Encrypted PDF" function performs encryption when scanned document data is converted to PDF format. A password is required in order to open an Encrypted PDF document. This prevents a third party from being able to open the document without the password, even if it is sent to them by mistake. The "Encrypted Authentication Print" function performs encryption on print data before it is sent from your computer to the machine. Encrypted data cannot be printed until the password is entered on the Operator Panel, thus reducing the risk that a third party may see the output data.

Encrypting a PDF File

Setting a Password and Encrypting the Print Data (Encrypted Authentication Print)